Waikato Photographic Society Inc – Competition Rules

Reviewed November 2019

Contents

Print and Projected Images Competitions                                                

Annual Competition                                                                                         

A Grade Star Awards                                                                                      

Drewery Cup Photojournalism Award                                                            

(a)   HS James Memorial Landscape Competition                                        

(b)   Margaret Macdiarmid Memorial Landscape Competition                      

Rounthwaite Service Award                                                                        

 Print and Projected Images Competitions.

• The committee will establish the competition timetable and indicate which competitions qualify towards the annual aggregate points awards. The competitions shall consist of ten monthly rounds held from February to November each year.
• There are three grades:

                    A Grade                             (experienced photographers).

                    Intermediate Grade    (some experience, but not at A Grade level)

                    Novice Grade                  (inexperienced photographers).

Entry into Novice Grade competition will be accepted from competitors who:

• • have been approved by the committee to compete in the Novice Grade, or
  • have not previously competed in Intermediate or A Grade competition, or
  • have received less than six Honours awards for entries submitted in Novice Grade competitions.

New Members:

Normally new members start as a Novice, however if you have had previous photographic experience and wish to be considered for a higher grade, there is an opportunity to have a portfolio of 6-12 of your images assessed.

Please talk to the Competitions Secretary or Secretary when you join.

Promotions:

From Novice to Intermediate – Six Honours awards in Novice Grade.

From Intermediate to A Grade – Six Honours awards in Intermediate Grade.

There is no time limit for gaining these Honours. 

Promotions between grades will be made at the end of the competition year and will be announced annually at the Annual Awards event in December.

• The Media shall be Prints and Projected Images
• There shall be Open and Set Subject The committee will determine the set subject topics.  The judge/s will decide if an entry falls within the  set subject.
• Entries must be accompanied by a completed entry form and shall be restricted to a maximum of FOUR (4) images per round which can consist of:

A maximum of TWO (2) prints, and

A maximum of TWO (2) projected images provided that multiple images on one mount or projected file shall count as one image.

• All competition entries must comply with the following conditions:
  • All images must have been taken by the competitor, but may be processed professionally.
  • There is no size limit on prints, but for mounts that exceed 40cm x 50cm the competitor will be responsible for the delivery of the print to and from the judge/s. Prints shall not be framed.

Projected images shall be jpeg, a maximum of 1620 pixels on the horizontal and a maximum of 1080 pixels on the vertical.

Although titles are optional, each entry must be clearly identified.  Multiple ‘No Titles’ require clarification.  For prints the title may be written on the front or back of the print.  For projected images, the title shall be included in the file name.  (This form of labelling will then comply with competition entry form.)  The entrant’s name must not appear anywhere on a print or projected image where it may be seen by the judge.

• • Images exposed at a club demonstration may not be used for club competitions. For the purpose of this rule a demonstration is a situation in which the subject and lighting, etc., are arranged and preferred camera position and/or exposures are indicated by the speaker with little or no skill being required by the photographer in these respects.  This condition does not apply to other outings or meetings where the individual photographer has full choice of subject, lighting, exposure, etc.
  • No image may be entered twice in club competition except:
    1.  The re-submission of an image that was not accepted in a competition.
    2.  An image that is entered into a Society annual award
    3.  An image that the committee has agreed can be re-submitted.

• • In submitting a previously “not accepted” image for a second time, the entrant may take advantage of the judge’s suggestions for improvement.
  • The entry form must show clearly the name of the worker, the grade and type of competition and category entered. Where the entry is a re-submission, the entry form shall be noted to that effect.

• • All entries must be received by the competition secretary prior to the closing date for the competition, which shall be announced in the club newsletter. Projected entries must be submitted online using the email competition@waikatophotosoc.org.nz and printed entries brought along to the club night or other designated drop off point as noted in the club newsletter.  Submissions received after that date will not be accepted for assessment except in the absolute discretion of the competition secretary.
  • Judging of the competition shall be undertaken by a person or persons appointed by the committee. The Judge/s for each competition will be instructed by the committee as to the specific criteria for the competition.  The specifications are also to be communicated to club members through the club newsletter prior to the competition.

Annual Competition

There shall be the following annual competitions open to financial members and the following awards shall be made in December from entries submitted during the current competition year (February to November). Members may enter up to a total of EIGHT (8) entries with a maximum of FOUR (4) in one medium

PRINTS

A grade Champion colour                                   EYRE Trophy

A grade Champion monochrome                      HUNT Cup

Intermediate Champion colour                         HORNE Trophy

Intermediate Champion monochrome             ASTLE Cup

Novice Champion colour                                     GOOSEN-COOPER Cup

Novice Champion monochrome                        MORAN Cup

Champion Nature Print                                       DELVES Cup

PROJECTED IMAGES

A grade Champion colour                                   COOPER Cup

A grade Champion monochrome                      ROBB Trophy

Intermediate Champion colour                         SLATER Cup

Intermediate Champion monochrome            GREENWOOD Trophy

Novice Champion                                                 MACDIARMID Cup

Novice Champion monochrome                        FABLING Trophy

Champion Nature Projected Image                  WYCHERLEY Cup

ALL MEDIA   ALL GRADES

Champion Portrait                                               DESGRANGES Cup

Champion Landscape                                          BRUCE HOLMES Trophy

Most Creative Image                                            IRENE A COOPER Cup

Photojournalism                                                   DREWERY Cup

Landscape Memorial Prints                               H S JAMES Cup

Landscape Memorial Projected                         MARGARET MACDIARMID Cup

POINTS PRIZES

A grade aggregate colour prints                         VIKO Trophy

A grade aggregate mono prints                          LORIMER Cup

A grade aggregate colour projected images     GAYLARD Cup

A grade aggregate mono projected images      BELLINGHAM Trophy

Intermediate aggregate colour prints               GALE Bowl

Intermediate aggregate mono prints                A L FOW Cup

Intermediate aggregate colour projected         PATERSON Trophy

Intermediate aggregate mono projected          JOSCHONEK Trophy

Novice aggregate colour prints                           MILLS Cup

Novice aggregate mono prints                            LARSEN Cup

Novice aggregate colour projected images      JONES Cup

Novice aggregate mono projected images       ALLEN MAY Trophy

Points towards the yearly aggregate competition shall be:

Non-acceptance                                                 1 point

Acceptance                                                         2 points

Commended                                                      5 points,

Highly Commended                                       10 points

Honours                                                            15 points

Plus ‘Set subject’ accepted entry                   5 points

The committee may change the points allocation for any competition.

In the event of a tie, the award goes to the member with the most Honours in the year.  If the same numbers of Honours have been awarded then the award will be shared.

Entries in annual competition will be judged to a high standard and no award will be made in any year if, in the opinion of the judge, a sufficient standard has not been reached.

A Grade Star Awards

Stars will be awarded to financial members as follows, (for Honours awarded in any media in the Society’s A Grade competition):

Bronze Star – on attaining six (6) Honours in Club Competition.

Silver Star – on attaining a further nine (9) Honours (15 total).

Gold Star – on attaining a further twelve (12) Honours (27 total).

A bar to the gold medal – on attaining a further 27 Honours (54 total).

A second bar to the gold medal – on attaining a further 27 Honours, etc.

There is no time limit placed on earning the Honours.

Drewery Cup Photojournalism Award

1. The award will be known as the DREWERY CUP and will be competed for annually, to encourage members to develop an interest in photojournalism and to increase their skill in this aspect.
2. The cup will be awarded for the best image, or for a set of not less than THREE (3) or more than SIX (6) images in the same media. Sets must illustrate a specific theme.
3. Prints may be of any size, and may be attached collectively to a single mount of any shape, but not exceeding 40cm x 50cm. The mount may be arranged so as to fold.  
   Projected images must conform to the WPS specifications (see 6 (b)).
4. Each set must be clearly captioned, indicating its theme. In print entries this should be on the face of the mount.  For projected image entries, two copies of the captions must be provided, preferably typed and double?spaced.
5. Entries will be judged by a person experienced in photojournalism. Such person need not be a PSNZ Panel Judge.
6. Entries will be judged to a high standard and no award will be made in any year if, in the opinion of the judge, a sufficient standard has not been reached.
7. If two images in a set are so similar as to be considered by the judge as repetition inconsistent with the theme, the second image shall be disregarded when assessing the set.
8. Not more than TWO (2) sets or TWO (2) individual images in one media, a total of FOUR (4) entries may be submitted by any one member.
9. Images entered in this competition are also eligible for entry in the monthly competitions.

• S. James Memorial Landscape Competition

• Margaret Macdiarmid Memorial Landscape Competition

H Stanley James ARPS joined the Society shortly after its inception in 1937.  His service to the Society and to photography in New Zealand, as exhibitor, lecturer, judge, and on committee were outstanding. He was president of the Society, an international exhibitor and had a great liking for and expertise in landscape photography.

Margaret Macdiarmid, who became a member in 1959, also contributed generously to the success and friendliness of the Society through exhibiting, lecturing, judging and on committee. She, too, served as president, exhibited internationally and had a great liking for and expertise in landscape photography.

1. The names of the competition, which shall be open to all members of the Society regardless of their grading, shall be the HS JAMES MEMORIAL LANDSCAPE COMPETITION and the MARGARET MACDIARMID MEMORIAL LANDSCAPE COMPETITION.
2. As the object of these competitions is to stimulate diversity of photographic interests and to foster landscape photography in particular, an entry shall comprise THREE (3) colour or monochrome projected images (Margaret Macdiarmid Memorial Landscape Competition) or THREE (3) colour or monochrome prints (HS James Memorial Landscape Competition), portraying three diverse subjects, one, and only one of which must be a landscape. No more than TWO (2) sets in each competition may be submitted by any one member.
3. Images entered into Waikato Photographic Society monthly competitions prior to the previous year’s Memorial competitions, or entered into the previous year’s memorial competitions, shall not be eligible for current entry. They need not have been entered in the current year’s monthly competitions, but they may be entered subsequently.
4. All images must have been exposed by the entrant. Prints may be commercially processed and may be of any dimen­sions but mounts must be no larger than exceed 40cm x 50cm.  Projected images must conform to the WPS specifications (see 6 (b)).
5. Judges shall be selected from the PSNZ Panel of Judges.
6. If, in the opinion of the judge/s, any image of any set is not of sufficient merit, then that set shall be ruled out, as it is desired that a high standard be obtained throughout. Should the judge/s consider in either competition that no set qualifies for an award, then in the competition concerned no award shall be made in that year.
7. The committee shall have the power to alter these rules as and when necessary.

Rounthwaite Service Award.

This is a service award presented by Arthur and Floris Rounthwaite.  In determining a suitable recipient for this award they have suggested that preference be given to active photographers.  However, as a service award, it is to be awarded to a club member who has provided outstanding service to the club.  As examples, it might be awarded to a person who has promoted photography for beginners or in schools, been involved in the promotion of a regional or national convention, or whose committee work has been of special impact.

Nominations in writing, supported by a brief citation, must reach the Secretary, secretary@waikatophotosoc.org.nz by November 25^th each year.